JOB SUMMARY

Monday-Friday 8am-5pm

To perform various functions, that ensures the proper and timely processing of payables and cash disbursements. Tasks performed will include various segments of the accounting system in accordance with proscribed procedures.

DUTIES & RESPONSIBILITIES:

• Responsibilities include hands-on activities for the provision of proper and timely processing of invoices for payment. Other responsibilities and duties include:
• Index vendor invoices with purchase order information in Doc Link to ensure the proper amount is due to vendor and resolve any issues by contacting the appropriate department.
• Preparation of daily check runs representing invoices to be paid based on established payment terms. Trade and Surplus vendors.
• Processing of approved payment requests for Surplus transactions.
• Maintain schedule, enter invoices and process payment for recurring corporate expenditures, expense accounts and petty cash.
• Update daily cash sheet for check disbursements and wire transfers
• Work with the A/R staff and Surplus department in processing credits due to surplus customers.
• Open daily tasks to process credits due to Radwell for distribution returns.

• Create new vendors using the surplus information provided by the purchasing department.

• Prepare daily Bank of America Bank positive pay upload to ensure proper payment of cash disbursements to avoid fraudulent or duplicate payments.
• Correspond with BOA bank for the issuance of stop payments.
• Prepare and maintain GL account analysis, as assigned, for various operating expenses and fixed assets to assist the staff accountants.
• Maintain Doc Link filing system for documents that need to be retained for quick retrieval when necessary.
• Maintain PayPal transactions daily to ensure purchase orders are closed in 30 days.
• Respond to vendor emails and phone calls regarding payment status and other related questions.

METRICS:

Project and demand oriented as defined by the objectives set forth in the quarterly reviews and measured based on consistently meeting objectives, completion on time, accuracy and neatness of work, etc.” Productivity is measured in attention detail, comprehensiveness and timely completion of duties.

QUALIFICATIONS:

• Should possess a positive attitude
• Work well with accounting staff as well as other departmental employees
• Organize and prioritize daily duties
• Evaluate and solve problems as they occur

KNOWLEDGE & SKILLS REQUIRED:

• Prior exposure to Microsoft Systems
• Some knowledge of accounting and accounts payable
• Ability to work in a fast pace environment
• Detailed oriented
• Good communication and customer service skills

EDUCATION & EXPERIENCE:

• College degree, Associates or relevant experience
• Prior Accounts Payable or accounting experience required

EMPLOYEE EVALUATION SUMMARY:

• Introductory Review – A written evaluation of the employee’s performance in accounts receivable will be issued to determine permanent employment. This is typically done approximately 80 days after employment.
• Quarterly Reviews – A quarterly written assessment will be issued which briefly describes the individual’s performance in this position.
• Annual Reviews – A more detailed review of the overall performance in this position, where the employee is rated and typically compensated in accordance with that rate.